Board Secretary 

Work type - Full time

Job location - Rotorua, NZ

Mā te huruhuru, ka rere te manu

With feathers a bird can fly. With good advice, you can prosper.

We are seeking a Board Secretary to join our friendly and supportive team of professionals at GHA. 

GHA is a mid-sized Māori chartered accountancy and management consulting firm operating out of Rotorua, Tauranga, and Whanganui with clientele from all over Aotearoa. 

We provide a full range of services including accounting, management consulting, and secretarial services.

Our clients include Māori trusts, incorporations, Treaty settlement entities, Māori commercial enterprises, government agencies, and non-government organisations.  

We are looking for someone who shares our values and is committed to helping Māori succeed. 

The successful applicant will:

• Share our passion and commitment to Māori business;
• Thrive on building trusted relationships with our clients, our team and other stakeholders;
• Gain satisfaction from playing a part in the success of our diverse Māori client base;
• Have experience in a similar role;
• Value te reo Māori me ōna tikanga in both their professional and personal lives.

This is an important support role to our valued clients and includes tasks such as the preparation of board papers for regular board meetings, preparation of annual reports, minute-taking, oral and written communications with and on behalf of boards and senior managers, word processing, and general secretarial duties. 

Key Tasks

• Manage client relationships;
• Preparation and planning of client meetings as required;
• Organising travel and logistics on behalf of clients;
• Assist clients with the preparation of board papers for board meetings, sub-committee meetings and AGMs;
• Attendance and Minute-taking at client hui;
• Follow up actions from board meetings;
• Preparation of annual reports and AGM presentations;
• Develop various other presentations and client documents;
• Undertake research and investigations and report results;
• Oral and written communications with and on behalf of Chair, boards and senior managers;
• Liaison with other professional advisors as required by client;
• Engagement with shareholders;
• Word processing and general secretarial duties;
• General secretarial support and other duties as requested.

Skills & Experience

The successful applicant for this role will:

• Share our passion and commitment to Māori development;
• Thrive on building trusted relationships with our clients, our team and other stakeholders;
• Have administration or customer service experience;
• Be competent with Microsoft Office;
• Have excellent written and oral communication skills;
• Be able to handle high pressure environments and multi-task;
• Display honesty and integrity;
• Have attention to detail; and
• Be deadline oriented with excellent time management skills.

Knowledge of and interest in te reo me ona tikanga Māori would be an advantage.

Confidentiality is important and previous experience in a similar role is preferred. GHA offers competitive remuneration, professional development support, a range of staff benefits, a modern work environment, and flexi-time. 

The job description is available upon request by emailing [email protected].